How to scan, share, and upload documents into ReChive
How to scan paper documents on your phone, share files into ReChive from other apps, and drag and drop files on your computer.
You can get documents into ReChive in four ways: scan a paper document with your phone or tablet, share a file into ReChive from another app on iOS or Android, select files from your device, or drag and drop files into the entry form on the web or on macOS. Whichever way you choose, the files are attached to a ReChive entry, where you add the sender or receiver, the reference number, and the dates.
Scanning paper documents
Scanning is available in the ReChive app on iOS, iPadOS, and Android. The scanner uses your device's camera and saves all the scanned pages as a single PDF file.
To scan a document and create a new entry:
- Open ReChive and go to the "Home" tab.
- Tap "Scan a file".
- Scan each page of the document and confirm when you are done.
- The entry form opens with the PDF attached. Fill in the rest of the form and tap "Save".
To scan a document while you are already filling in the entry form, or when adding an update to an entry, tap "Scan" in the files section of the form.
Scanning multi-page documents into one PDF keeps a letter or contract together as one file, instead of one image per page.
Sharing files into ReChive from other apps
On iOS, iPadOS, and Android, ReChive appears in the share menu of other apps, such as your email app, your browser, your files app, or your photo gallery. This is the fastest way to save an invoice that arrived by email.
- In the other app, open the file and tap the share button.
- Choose ReChive.
- Choose the workspace the document belongs to.
- The entry form opens with the shared files attached. Fill in the rest of the form and tap "Save".
You can share one file or several files at once. Images and PDF files can be shared into ReChive on both iOS and Android. On iOS and iPadOS, other file types can also be shared.
Selecting files from your device
In the files section of the entry form, click "Select files" to choose files from your device. On iOS and Android, ReChive asks "Which type of files would you like to select?", so you can choose between your files and your "Image gallery".
Dragging and dropping files
On the web and in the macOS app, you can drag files from your computer and drop them on the area labeled "Drop files here" in the files section of the entry form. You can drop several files at once.
Supported file types
ReChive accepts the following file types:
- PDF documents
- images: JPG, JPEG, and PNG
- Word documents: DOC, and DOCX when dragging and dropping
- spreadsheets: XLSX, CSV, and XLS when dragging and dropping
- text and data files: TXT and XML
Files with other extensions are skipped when you drop them into the form.
Opening and sharing files from ReChive
The files attached to an entry and its updates are listed on the entry's "Files" tab. From there you can view a file, "Download" it, or on iOS and Android use "Share via OS" to send it to another app. Downloading and sharing files requires the "Share workspace data" permission.
To send files to your accountant and keep track of what has been sent, use share targets instead.
Storage
Uploaded files count toward the storage of your plan. The storage is counted for the owner of the workspace, across all the workspaces they own. See Plans and usage.
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