The RePloyee overview: missing and expiring employee documents

The "Overview" tab of RePloyee is the compliance dashboard of your company. It counts your active employees and their documents by status, shows which documents expire in the next 30 days, and lists the employees who are missing a required document or hold an expired one. It is the first screen you see when you open RePloyee.

The overview only covers active employees. Deactivated and deleted employees are left out, so they don't distort the numbers.

The summary tiles

At the top of the overview, a row of tiles summarizes the state of your workspace:

• "Active employees": the number of employees who are currently active.
• "Missing": requirements on the employees' checklists for which no document has been filed.
• "Expired": requirements for which documents were filed, but none of them is valid anymore.
• "Expiring": requirements whose valid document expires within the notice period of the requirement.
• "Valid": requirements with a valid document that is not about to expire.

To learn exactly how each status is decided, see Employee documents.

Upcoming expiries

The "Upcoming expiries" section is a timeline of the documents that expire in the next 30 days. Each day on the timeline lists the employees whose document runs out on that day. Select an employee to open their page and file the renewed document.

If nothing expires in this period, the timeline says so. Missing and expired documents are not part of the timeline, as they are already counted in the tiles above it.

Use the timeline as your renewal planner. Many documents, such as driving licences and driver cards, take weeks to renew, so it pays to contact the employee as soon as their document appears here. You can also give each requirement its own notice days, so that you're warned earlier for documents that take longer to renew. See Requirements.

Needs attention

The "Needs attention" section lists the employees who are not compliant, meaning they are missing a required document or only have an expired one. Select an employee to open their page and see which requirements are affected.

Only required documents make an employee appear here. An optional requirement that is missing does not count as a problem. When every active employee has their required documents, the section shows "All employees are compliant".

RePloyee on the Vieolo home page

The home page of the Vieolo web app also shows a summary of RePloyee for each business workspace, so you can spot problems without opening the module:

• How many employees need attention, or "All clear" when everyone is compliant.
• The number of active employees, or "No employees yet" when you haven't added any.
• Upcoming expiries in the activity feed of the home page.
• Quick links to RePloyee.

Notifications

You don't have to check the overview every day. RePloyee checks the documents of your active employees every night and includes its alerts in the daily notification email of the workspace. An email is sent on each notice day of an expiring document, and the email also lists required documents that are missing. Choose who receives these emails under "Notifications" in the workspace settings. See Workspace notifications.

Related guides

• Employee documents
• Requirements
• Employees
• Workspace notifications