Workspace email notifications
Choose which members receive the daily notification email of a workspace, and at which email address.
Each Vieolo workspace can send a daily notification email that lists what needs attention, such as ReChive entries that are due, reminders that fall on the day, and employee documents in RePloyee that are missing or about to expire. You choose who receives it under "Notifications" in "Workspace settings", by selecting the work email, the personal email, or both, for each member.
What the email contains
The email is sent once a day per address, with the subject "You have … notifications for" followed by the name of the workspace. It is only sent when there is something to report. It can include:
- ReChive entries that are due today, as long as they are not done and are set to be displayed among pending entries
- ReChive reminders that fall on the day
- RePloyee documents that are about to expire, on each of the notice days set on the requirement, for example 30 and 7 days before the expiry date
- Missing RePloyee documents for required requirements, included when the email is sent for one of the reasons above
Entries and employees above a member's access level are never included in their email.
Choose who receives the email
- Open "Workspace settings" and select "Notifications".
- Find the member in the list.
- Select "Work email", "Personal email", or both.
The page shows the "Number of emails Receiving notifications". If the same address is selected twice, for example because a member's work and personal email are the same, it still receives only one email.
The personal email is the address of the member's Vieolo account. The work email is the one entered in the member's details. See Invite other members to a workspace.
You need the permission "Edit other members' permissions" to change the notification settings. Members who are removed from the workspace automatically stop receiving its emails.
Tips
- Send notifications to the people who act on them. For example, the person who pays the invoices should receive the email about due invoices.
- Use due dates and reminders in ReChive, and notice days in RePloyee, to control when something appears in the email.
- If you own several workspaces, each one sends its own email.
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