Workspaces in Vieolo

A workspace in Vieolo is an isolated environment that holds the data, members, and settings of one person, team, or company. Every feature of Vieolo, including ReChive and RePloyee, is used inside a workspace. You can own several workspaces and be a member of others, and their data is never shared, even when the owner and members are the same.

A common setup is one personal workspace for your private documents and one business workspace for each company you run. Since every workspace is separate, the invoices of one company never mix with the documents of another.

Owners and members

The person who creates a workspace is its owner. The owner always has every permission and the highest access level, and is the only one who can delete the workspace or activate the strict auditable mode.

Everyone else joins a workspace by accepting an invitation. What a member can see and do is controlled by their permissions and access levels, which the owner (or a member allowed to edit permissions) can change at any time.

Workspaces and your subscription

The usage of a workspace counts toward the subscription of its owner. If you own several workspaces, their usage is added together and compared with the limits of your plan. Being a regular member of a workspace you don't own never counts toward your own subscription. You can read more in Plans and usage.

Workspace settings

Most of the configuration of a workspace lives in "Workspace settings". Depending on your permissions, you will see:

• "Members" to invite and manage the people in the workspace
• "Permission manager" to review and change permissions across all members
• "Notifications" to choose who receives the workspace's daily emails
• "Connections" for the companies and people your workspace works with
• "Products" for the products and services you buy or sell
• "Share targets" for sharing ReChive documents with someone such as your accountant
• "Compliance" for the strict auditable mode

Guides in this section

• Create a workspace
• Personal vs. business workspaces
• Invite other members to a workspace
• Manage the members of a workspace
• Manage the permissions of your workspace members
• Access levels and sensitivity levels
• Workspace email notifications
• Connections
• Products
• Strict auditable mode and GoBD
• Delete a workspace