Strict auditable mode and GoBD compliance
Make the documents and key details of your workspace immutable to support GoBD and other record-keeping rules.
The strict auditable mode is a workspace setting in Vieolo that prevents documents from being permanently deleted and locks the official details of the workspace. It is designed to support GoBD compliance for German businesses, which must keep their business documents unaltered for up to 10 years, and it helps any business with similar record-keeping rules. Once activated, the strict auditable mode cannot be turned off.
What changes when it is active
- Nothing is permanently deleted. ReChive entries and uploaded files can only be disabled, never permanently deleted. The same applies to RePloyee employees and their documents.
- The workspace cannot be deleted. It can only be disabled.
- The official details are locked. You can no longer change the official name, country, currency, tax ID, VAT ID, or registration ID of the workspace.
- Changes stay traceable. Every change to an entry is kept in its logs, so the history of a document can always be reviewed.
Everything else works as before. You can keep adding, editing, and completing entries.
Requirements
- Only the owner can activate the strict auditable mode.
- The owner's subscription must be on the Pro plan or higher. See pricing.
- The workspace must have its official name, "Registration ID", "Tax ID", and "VAT ID" filled in.
- Every member must have a first name and a last name in their member details.
Activate the strict auditable mode
- Open "Workspace settings" and select "Compliance".
- Click "Activate the strict auditable mode".
- On the "Checklist" step, review the workspace details and the members. If something is missing, update the workspace or the member list first.
- On the "Activation" step, read what will change and click "Activate".
- Confirm. This action is irreversible.
Afterwards, the "Compliance" page shows "Your workspace has activated the strict auditable mode".
Is this enough for GoBD?
The strict auditable mode covers the technical side of keeping documents immutable and traceable. GoBD also covers your own processes, such as how and when documents are recorded and how your procedures are documented. Talk to your tax advisor about what your business needs. You can read more about GoBD in our article on GoBD for German businesses.
Related guides
Last Updated:
