How to manage the members of a workspace
Edit member details, remove members, leave a workspace, and transfer the ownership of a workspace in Vieolo.
The members of a Vieolo workspace are managed from "Members" in "Workspace settings". There, you can see everyone in the workspace, edit their details and permissions, follow up on invitations, and remove people who no longer need access. Each member also has a menu, "⋮", with the actions you are allowed to take on them.
The Members page
The page has four tabs:
- "Current members": everyone who has access to the workspace
- "Owner": the owner of the workspace
- "Pending invites": invitations that have not been answered yet
- "Former members": people who have left or were removed
The "Invite" button at the top is shown if you have the permission to add members. See Invite other members to a workspace.
Edit a member's details
- Open the "⋮" menu of the member.
- Click "Edit".
- Update the details, such as their name, "Work email", or "External employment ID".
- Save the form.
You need the permission to edit the members of the workspace. Only the owner can edit the owner's own details. These details belong to the workspace and don't change the member's own Vieolo account.
Change a member's permissions
Open the "⋮" menu of the member and click "Modify permissions". This opens the "Permissions" page of that member, where you can switch permissions on or off and set their access levels. See Manage the permissions of your workspace members.
Remove a member
- Open the "⋮" menu of the member.
- Click "Remove from workspace" and confirm.
The owner can remove anyone except themselves. Other members need the permission to remove members. A removed member immediately loses access to the workspace and stops receiving its notification emails, and their member seat is freed. Their past work, such as the ReChive entries they created, stays in the workspace.
Leave a workspace
If you are a member but not the owner, you can leave a workspace with "Leave workspace" on the workspace page. You lose access right away. To join again, you need a new invitation.
The owner cannot leave their own workspace. To step away from a workspace you own, transfer its ownership first or delete the workspace.
Transfer the ownership of a workspace
The owner can hand a workspace over to another member, for example when a company changes hands or a colleague takes over the administration.
- The new owner must be an active member of the workspace.
- You confirm the transfer with your password.
- After the transfer, the new owner has every permission and the usage of the workspace counts toward their subscription instead of yours.
- You stay in the workspace as a regular member. The new owner can change your permissions or remove you.
Transferring ownership is also the way to delete your own account when you own a workspace that has other members. See Delete your account.
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